Thursday, December 12, 2013

Office Moving - Large Projects - Moving Fortune 500 Companies - Office Moving Tips and Hints

Do you have a large project? Moving a large corporation or an office can prove to be a difficult task indeed. There are a lot of various factors that go into the project management of a large corporate move.At Buehler Companies, we understand that details are everything when moving a fortune 500 company from one office building to another.Here are some hints and tips to make your office move more cost effective, organized and run a lot more efficient.

Office Moving Tips
  • Instead of using room numbers, number the rooms at the final destination 1, 2, 3, 4, etc… and assign the “move” numbers to each person. This makes things a lot easier when the moving company is placing items in your new office. 1, 2, 3, 4 is a lot easier to work with than names or large room numbers.
  • Make sure your employees are on track. Communication is the key. Reminders of when boxes will be delivered or when they should start packing, when the movers are set to arrive, etc…. all of the details are important to keeping everyone on track with the move.
  • Have a move meeting to talk and discuss various aspects of the move. This also gives your employees a chance to ask questions and get answers to some of their concerns.
  • Create welcome packets for the employees for their new desks. Moving isn’t just hard on the corporation, it’s hard on the employees as well. It’s not easy to start at a new desk with new surroundings.
  • Assign move teams to pack the common areas and closets. By dividing the workload, everyone packs less and it’s a lot less work for the entire company.
  • Have the moving company come a couple of hours early so that they can begin laying floor and wall protection down to protect the office. Damages can cost your company a lot more than paying the moving company to come in a little early.
  • Ask your moving company if they can provide a project management webpage for you. At Buehler Companies, we will build an entire webpage dedicated to your move. This keeps everyone on track and educates your employees on how to pack specific items.

Also, here is a corporate Moving Checklist that will help you to remember some of the most commonly forgotten items.

CORPORATE PRE-MOVE CHECKLIST

·         NOTIFY VENDORS OF NEW LOCATION
VENDING MACHINES
DISTILLED WATER

·         COPIER COMPANY
CHECK ON SERVICE CONTRACT
HAVE PREPPED OR MOVED BEFORE MOVE DAY

·         JANITORIAL/CLEANING
OLD & NEW BUILDING
PLANT SERVICE

·         TELEPHONE COMPANY
PHONE CUT OFF DATE
PHONE BOOK LISTING (NEW NUMBER/NEW ADDRESS)
PHONE JACK PLACEMENT AT NEW BUILDING
TELEX AND FAX LINES
PHONE VENDOR

·         POST OFFICE
ADDRESS CHANGE
POSTAGE METER MACHINE

·         PRINTING COMPANY
NEW BUSINESS CARDS
STATIONARY/LETTERHEAD/BUSINESS FORMS
FLIERS (TO NOTIFY CLIENTS)

·         TECHNICAL SUPPORT
COMPUTER NETWORK
INTERNET SUPPLIER
DATA CABLING

·         ARCHITECT
SPACE PLANNER
FURNITURE VENDOR

·         BUILDING MANAGEMENT
SCHEDULE MOVE IN AND OUT DATES
SCHEDULE USE OF ELEVATOR
INTERIOR/EXTERIOR SIGNS
SECURITY

We hope that this information helps you to have a successful office move. Please don’t hesitate to contact us if you have any questions. We are glad to help!

Buehler Companies (Denver Office)
(Google Plus Page)
3899 Jackson Street
Denver, CO 80205
303-388-4000
Denver Office Moving Website

Buehler Transfer and Storage (Fort Worth Office)
(Google Plus Page)
633 Mony Street
Fort Worth, TX 76102
817-624-8466
FortWorth Texas Moving Office

Manitou Express – Mountain View Moving (Colorado Springs Office)
(Google Plus Page)
2545 Carmel Drive
Colorado Springs, CO 80910
ColoradoSprings Moving Company

Follow us on Facebook!
Follow us on Twitter!
Follow us on Google+